Complete feature list

Everything the Document and Memo Management System offers.

Documents and folders
  • Upload documents with type and department; store in folders
  • Document versions: re-upload new version; view and download any version
  • Version count in document list and on detail page
  • Personal My files folder per user
  • Department and folder structure; admin and department visibility
  • Document types with configurable file extensions
  • Status: draft, under review, approved, rejected, archived
  • Download logs; recycle bin with restore and permanent delete (per item, bulk selected, or delete all)
  • Document delete shows revision list in popup; Recycle Bin shows each document’s revision details
Sharing and access
  • Share documents and folders with internal users or external by email
  • Access level: view or full; expiry: unlimited, date-time, or single use
  • Access logs; Shared with me page; notification icon for unviewed shares
  • Public share links via token; revoke and view logs
Memos
  • Create memos with code, subject, department, issue date, content
  • Department-head notification; list, filter, edit, delete; recycle bin
Dashboards
  • Admin: system-wide stats, recent documents and memos, charts
  • User: my documents, shared by me, shared with me, memos, charts
Settings and admin
  • Departments, roles, users, document types, mail, region-time, OCR and export
  • Storage settings: local (default), AWS S3, Google Cloud, Zoho, Wafaicloud
  • App version and DMS update logs: set version (e.g. 1.1, 1.2) and add date-wise update entries; shown on public DMS Logs page and in footer
  • Backup (database, code, storage); scanner and scan folder; recycle bin
DMS Logs and versioning
  • Public DMS Logs page: application update history with version and date-wise entries
  • App version editable in Settings → App; reflected in front footer and DMS Logs page
Viewing and export
  • In-browser preview for PDF, images, Word, Excel
  • Export to Word, PDF, image, Excel; download any version
Notifications and UX
  • Notification icon for unviewed shares; profile; audit logging
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